Podcasts
- Podcast Selection
- We ensure podcasts are an excellent match for you by vetting them based on alignment with your key talking points and strategy. We discuss potential topics with hosts, drawing inspiration from your profile and their podcast themes to maintain integrity and relevance.
- Podcast Metrics
- We work with podcasts ranked in the top 20% globally according to ListenNotes, balancing:
- Larger podcasts, which may have longer publishing and communication cycles.
- More modest-sized podcasts, which often publish more promptly to provide consistent exposure.
- Where available and relevant, we’ll share additional data, including:
- Social platform engagement.
- Estimated audience size.
- Audience location demographics.
- Time Zone Compatibility
- To avoid scheduling conflicts, provide travel and time zone details as early as possible.
- Rejection Policy
- You can reject one podcast for every two offered.
- Rejections must be justified and based on alignment or compatibility issues.
- We encourage open communication to refine podcast selection and ensure your strategy stays on track.
Bookings
- Confirmation Deadline
- Respond to podcast pitches within 7 days.
- At least two reminders will be sent via email or WhatsApp before the deadline.
- If no response is received, the booking will be automatically confirmed and counted toward your total.
- Rescheduling
- Requests made with less than 48 hours’ notice may count as a booking unless an emergency arises.
- Each request will be reviewed with care and respect to ensure a fair outcome.
- Host Cancellations
- If a host cancels or fails to follow through we will arrange a reschedule.
- Repeated cancellations or issues with hosts will prompt escalated efforts to secure alternative opportunities.
Pre-Calls
- Arrangements
- Pre-calls are arranged at the host’s discretion and do not count as a confirmed booking.
- Post Pre-Call Adjustments
- If a recording doesn’t proceed after a pre-call, we will:
- Revisit your profile and talking points for improved alignment moving forward.
- Consider feedback from both you and the host to strengthen outreach strategies.
Publishing
- Publication Timelines
- Podcast hosts control when episodes are published, typically within 2 weeks to 2 months of recording.
- While under contract, we will follow up with hosts to confirm expected publication dates.
- After your contract ends, you’ll receive host contact details to handle follow-ups independently.
- Content Ownership
- Hosts retain ownership of the recording and associated assets. Usage permissions must be arranged directly with them.
Podcast Bookings Guarantee
- If we don’t deliver the agreed number of bookings:
- We’ll continue working until the commitment is met.
- Refunds may be offered at our discretion if deemed the best course of action.
Cancellation
- Policy
- On monthly subscription plans you may cancel any time, paying only for the current subscription month. Service will continue through the end of the cancellation month.
- Offboarding
- Upon cancellation, you’ll receive an email with:
- Details of past and future bookings.
- Host contact information for outstanding recordings or publications.
Client Accountability
- Respond to Pitches Promptly
- Keep Your Media Profile Updated
- Communicate Availability Changes
- Prepare for Recording
- Stay Engaged in the Process
- Adhere to Podcast Requirements
- Respect Scheduling and Rescheduling Protocols
Approve or decline podcast pitches within 7 days. Delayed responses can impact the momentum of outreach and scheduling.
Notify us of changes to your Media Profile or Talking Points, including new topics, key achievements, or shifts in your focus.
Allow up to 2 weeks for updates to be reflected in our outreach conversations with hosts.
Inform us of any changes to your availability, time zone, or travel plans as early as possible.
Advanced notice allows us to manage potential rescheduling and avoid conflicts with podcast bookings.
Ensure you have a quiet, distraction-free space for recording podcast episodes.
Test your equipment and internet connection beforehand to avoid technical difficulties during recordings.
Respond to communication from our team, including reminders or updates about upcoming recordings and pre-calls.
Provide feedback on your experience to help us refine and improve future bookings.
Review any instructions or preferences provided by the podcast host (e.g., pre-call topics, required materials, or recording platforms).
Be punctual and prepared for all scheduled recordings and pre-calls.
Notify us of the need to reschedule at least 48 hours in advance where possible. Emergencies will be handled with care, but late notice may impact your booking quota.